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Destroy written files or records by shredding or burning. This handbook provides policy guidance to assist agency management and program administrators in developing and administering comprehensive employee health services programs. Call (855) 398-1631. A tenant Board of Directors guides each local CASU. Your agency should review its internal guidance on excused absence and applicable collective bargaining agreements. Agencies should review policies and make maximum use of existing work schedules to encourage employees to take advantage of preventive health services. In many agencies, employees form non-profit employee organizations such as a recreation association or an employee board to manage fitness facilities or administer health activities. The organization charges the employee a membership fee to cover operating costs. Use steering committees to monitor whether the EAP is meeting written objectives, Use supervisory and employee questionnaires and interviews to assess utilization, program availability and accessibility, satisfaction with program services, and overall program effectiveness, Review employee attendance records, accident records, disciplinary and performance based actions, number and type of grievances, etc., to assess program outcomes, Conduct peer panel reviews of EAP service quality, Conduct a limited limited cost benefit analysis. Consider equipment cost. While your agency is not required to give a firm choice or last chance agreement there may be instances where your agency may wish to utilize this option, rather than proceeding with removal. Under 5 U.S.C. Post emergency procedures with emergency contact numbers. Employees may substitute sick or annual leave for unpaid leave under the FMLA. This Act provides individuals with an appropriate remedy against the U.S. Government for personal injury caused by the negligent or wrongful acts of Federal employees. In addition, the EAP can be extremely important in: The EAP may be made part of the agency's overall employee health services program. Carefully consider any request for annual leave, sick leave, and leave without pay, changes in work schedule, or other means of resolving the job problem(s). Offer an opportunity for the employee to undergo counseling and treatment. Any fees collected in excess of the actual cost for the space and services must be deposited into miscellaneous receipts of the U.S. Treasury. How Are the Privacy and Confidentiality of EAP Records Protected? Visibly support fitness by authorizing time off for special agency-sponsored physical activity events such as a fitness facility orientation, an agency fun-run, or fitness month activities. Inform the employee of the free and confidential services provided by the EAP; and refer him or her to the EAP. Under 5 U.S.C. §5946 against the use of appropriated funds to pay membership dues of Federal employees does not prohibit a Federal agency from using appropriated funds to purchase access for its employees to a private fitness center's exercise facilities. These disclosures are limited to information about the abuse. The SFHSS Well-Being Team helps our members (employees, retirees, and family members) feel, live and be Better Every Day. The private fitness facility is the most appropriate, convenient, and cost effective private fitness facility available in the geographical area. If there are membership costs, your agency may arrange fee collection through payroll deduction. Sponsor fitness challenges, incentives, and competitions. A Health Fitness Specialist or Assistant Manager. 525 of the Public Health Services Act by Sec. They justify the initial establishment of new programs and facilities. Only enter information necessary for handling the case and do not make the EAP file contents part of, or stored with, employees' Official Personnel Folders or employee medical files. Post warnings for any unsafe conditions (e.g., wet floor, high heat index). Do all that is necessary to ensure that staff knows the emergency procedures. An offer of assistance should be provided at the same time that management provides the employee with one of the following: The supervisor should work with the human resources office to determine requirements for acceptable performance, conduct and/or leave usage. This is especially convenient for cardiovascular equipment that requires frequent replacements of parts. Your agency may offer group activities and classes, individual counseling, demonstrations, and self help materials. Your agency may establish on-site fitness facilities or use the services of a private facility. Your agency may provide health intervention programs to promote and maintain physical and mental fitness and to help prevent illness and disease. In addition, EAP counselors often help supervisors and employees cope with traumatic events, such as the death of a co-worker, natural disasteror man-made disasters, or accidents. The HealthierUS Working Group stated, in its report to the President, "With approximately 1.7 million employees, Federal agencies have both an obligation and an enormous opportunity to offer programs and support mechanisms to improve the health of their workforce. But employee health and wellness programs can help lower medical costs and increase productivity. Employee Health Services. When Should We Offer a Firm Choice or Last Chance Agreement? These programs place more emphasis on physical fitness, health education, intervention activities, and preventive health screenings. The Americans with Disabilities Act of 1990 (ADA) also amended the Rehabilitation Act of 1973 to exclude from coverage those individuals who currently engage in the illegal use of drugs. All services provided by Community Health Network. THE PROBLEM Healthcare workers have higher rates of work-related stress, anxiety and depression than the general population. Additionally, if you are using assistive technology and would like to be notified of items via alert boxes, please, This website uses features which update page content based on user actions. Form an employee health committee and/or work with the union to identify employee health needs and interests. Instructors should be CPR certified. How Might An Agency Purchase Equipment for an On-site Federal Fitness Facility? Employee Assistance Program (EAP) (833) 306.0103 eap.ufl.edu Immunizations & Travel Counseling at SHCC@Shands (352) 294-5700 Flu shots are available every year. Call 1-800-457-9808, or visit www.foh.dhhs.gov. Under this arrangement, the agency may collect employee fees through payroll deduction on behalf of the employee organization (5 U.S.C. Please call for all available services. If your agency merely suspects alcoholism, but the employee has not admitted to a problem, the agency should take appropriate disciplinary or non-disciplinary action, rather than failing to deal with the performance and conduct problems. The Surgeon General's Report on Physical Activity and Health, July 1996, states that a moderate amount of physical activity on a regular basis can improve health, and asks employers to provide supportive workplace environments and policies that help employees become more physically active. Your agency might set up an "in-house" program using agency staff, contract for EAP services or use a combination of both options. Exciting opportunity in Laguna Hills, CA for MemorialCare Health System as a Registered Nurse (RN) - Employee Health Services - Full Time/Days (8-Hr) Menu Member Login Home Locations. If the deficiencies are so egregious, harmful, or detrimental to your agency's mission that they render the employee unfit for employment. Monitor the facility and the employees' use of memberships. The Center opened in October 2011 as an innovative and unique employee benefit and one more extension of The Mercy Touch® to employees. With the exception of illness or injury directly resulting from employment, medical care and treatment are personal to the employee and, therefore, payment may not be made from appropriated funds unless provided for in a contract of employment or by statute or by regulation. Many Federal fitness facilities are managed by employee organizations (such as a non-profit employee board or a recreation association). Either following and completing a recommended rehabilitation program and maintaining acceptable performance, conduct, and leave use. Other costs typically associated with physical fitness facilities, such as staff and equipment, are not directly reimbursable under this authority. Employee Wellness Program. Publish policies that encourage management to support flexible work schedules to help employees find time to exercise. May Agencies Share Employee Health Programs? Agencies may collect fees directly from employees under specified conditions, or arrange for fee collection by third parties, such as employee organizations or contractors. All EAP records created and maintained by the contractor are the property of the agency entering into the contract. Provide a fitness facility orientation and give detailed instructions on how to safely use the facility and equipment. Employee Health UAB Employee Health provides occupationally related health services to hospital employees including, but not limited to, pre-employment physicals, family medical leave services, vaccines, tuberculosis (TB) skin tests, N95 fit testing, orientation and in-service education, also provides evaluation and follow-up for exposures to blood and body fluids. A volunteer employee wellness committee could organize a lunchtime walking club. Keep records longer if required by the Sstate where the records are kept, or until any litigation involving the employee is resolved. Based on the results of the exam and/or testing, medical staff may refer employees to the Employee Assistance Program (EAP), private physicians, dentists, and other community health resources. We pride ourselves in administering efficient and compassionate If the employee fails to meet the terms set forth, take the planned action to removedisciplinary action. Purchase equipment designed for "club use." Participating agencies are linked to the contract via an interagency agreement with the lead agency. Other possible resources (such as other Federal fitness facilities) or typically lower cost facilities (such as community centers or universities) were identified, considered, and determined to be unavailable or inappropriate. Some agencies have contractual agreements that require supervisors to provide a firm choice under specific circumstances. The absence is directly related to the department or agency's mission. §§7361 and 7362), The Federal Employee Substance Abuse Education and Treatment Act of 1986, and title 5 Code of Federal Regulations (CFR) Part 792, requires Federal agencies to establish appropriate prevention, treatment, and rehabilitative programs and services for alcohol and drug abuse problems for Federal civilian employees. Saginaw 1000 Houghton Ave. Saginaw, MI 48602 … The Employee Occupational Health and Wellness Clinic is located in Duke Clinic. Not all resources could be included in this handbook because of space constraints and other considerations. Overview * * Located conveniently in the heart of is a 571-bed, not-for-profit hospital that provides a wide range of health, social and support services. The contractor is responsible for collecting fees from the employees to cover the remaining cost. Does a policy statement exist? 520 of the Public Health Services Act by Sec. Your browser is unsupported. The witness should be an agency employee familiar with handling confidential records. Alternative work schedules allow for a variety of working arrangements tailored to individual employee needs. Services. Your agency is authorized to establish an on-site fitness facility for its employees for physical fitness activities, comprehensive health education and intervention activities, as well as health screenings. Use the following important health industry strategies for safe fitness facility operation: Providing health and fitness activities via a private facility may be part of an agency's bona fide preventive program authorized under 5 U.S.C. Parking OWL Portal Your agency might use a fitness facility management company to design the facility or to get expert advice. The agency then pays a predetermined portion. Under this Act a Federal employee can no longer be sued personally for negligent or wrongful acts resulting in personal injury, provided that the employee was acting within the scope of his/her office or employment. The EAP may also communicate with a qualified organization (such as a contractor) providing services to the program. Implement the agency's EAP policy and program effectively, including programs for counseling and assisting employees with alcohol and drug abuse problems, Interpret and apply the laws, regulations, and procedures that govern Federal EAPs and related programs and services, Determine and provide appropriate training to supervisors, employees, and union officials, as well as other activities needed to educate and inform the workforce about drugs and alcohol and the dangers of substance abuse, Develop and maintain counseling, referral, and follow-up capability, Evaluate the effectiveness of the EAP program and report the findings to management, Counsel and communicate effectively with employees, supervisors, and managers concerning substance abuse, its symptoms and consequences, Identify and maintain liaison with community resources for treatment and rehabilitation of substance abusers, Understand drug and alcohol treatment and rehabilitation insurance coverage available to employees through the Federal Employees Health Benefits Program (FEHBP), Distinguish the occasional user from the addicted user and suggesting the appropriate treatment based on that information. For example, your agency may provide health education through health questionnaires, health risk appraisals, health fairs, newsletters, brochures, and presentations. Contractors are custodians of EAP records while under contract to the agency or department. Letters imposing lesser discipline such as a reprimand, Notices of suspension, demotion or removal, To medical personnel in a medical emergency, In response to an order of a court of competent jurisdiction, Program oversight, evaluation, and quality assurance, Destroying EAP records at the end of their period of maintenance. Mercy Work Health & Safety Services For information about Work Health & Safety Occupational Medicine Services, including drug and alcohol testing, call 330-966-8689. While the benefits of providing health and fitness activities outweigh the risks, your agency should be aware of liability issues. Additionally, the Department of Health and Human Services' Healthy People 2010 (health objectives for the Nation) calls for more worksites to offer comprehensive health promotion programs to their employees. There are many ways to administer employee health services programs. The only exception to this requirement is when family members are clients of the EAP because of a substance abuse problem. FOH has published Standards & Criteria for the Development of Comprehensive Occupational Health Programs. Supervisors may advance annual and/or sick leave to employees who do not have available paid leave for health services not directly sponsored by the agency. Incorporate a cleaning and maintenance system that ensures a sanitary and safe environment. Clean and maintain the equipment routinely to reduce the number of repairs and extend the life of the machinery. The EAP also plays a key role in educating employees on a variety of health and assistance topics such as HIV/AIDS, money management, parenting, caring for aging parents, stress management, and selecting quality child care. Your first visit . Employee Health Services 1700 N. Broad Street , 4th Floor Philadelphia, PA 19121 EmployeeHealth@temple.edu Phone: (215) 204-2679 Fax: (215) 204-1784 Employee Health Services @ Main Campus 1700 N. Broad Street , 4th Workforce Health with Emory Employer Solutions Below is a list of our employee health services for individuals, executives & international guests to consider as a … Instead, supervisors should be alert to a pattern of deficient or deteriorating performance and/or conduct. Schedule health and fitness activities to the extent possible immediately before and after working hours and during the lunch period. Many agencies with offices across the country rely on volunteer employees to coordinate and communicate health promotion activities. Become informed about the liability issues reviewed in this chapter. Employee health programs and activities require different types of space and facilities. Store cabinets in a secure area and lock the cabinets when not in use. Employee Health Services is staffed by two Registered Nurses and performs mask fittings, immunizations (including flu shots), assists in the new hire process and partners with Core Leaders, Infection Prevention and Safety/Safe Patient Lifting. However, with the employee's written consent, a supervisor may verify whether or not the employee kept the EAP appointment arranged by the supervisor. Additional information on Federal leave programs may be found at OPM's website. In 2002, The Surgeon General's Call to Action to Prevent and Decrease Overweight and Obesity called on all sectors of society, including worksites, to take part in the call to action. Consider these strategies: The Federal personnel system gives employees considerable flexibility in scheduling their hours of work and taking time off for routine medical examinations and preventive screenings. Apply to Customer Service Representative, Employee Health Manager, Receptionist and more! Equipment that looks new and functions properly holds its value and is a major factor in keeping members. When an employee needs additional medical attention, e.g., for a serious health condition identified by a screening process, two additional leave programs are available. Schedule an appointment by calling 859-323-2778 or schedule online for Employee TB Screening or UHS Employee Urgent Care Clinic. Are records and patient's files kept in accordance with the confidentiality requirements of applicable laws and regulations? If an employee requests a reasonable accommodation, however vague, the agency must exercise the considerations recommended in providing a reasonable accommodation (check agency policy) as long as the employee is otherwise qualified. Look for ways to share costs with employees. Destroy electronic records by deleting all portions of hard drives, floppy discs, tapes, and other electronic media that may contain the record. Consider the OHC when developing any agency employee health program plan. They increase the likelihood of public support for such programs. Provided through a consortia or interagency agreement. The total cost of implementing, administering, and maintaining facilities and programs. The Providence Workplace Health Services division is focused on helping them stay healthy, resilient and productive. Agencies in the same geographical area may determine that the only viable option for having an EAP is to combine their resources in a multi-agency contract. Your program can be: Depending on its size and mission, your agency must determine whether to create its own program or share services with other agencies. Clinical Services Job-Related and Required Exams Work-Related Injuries & Illnesses Other Injuries & Illnesses Musculoskeletal Diseases UConn Employee Health Services Non-UConn Employee Health Services EAP Overview Get reviews, hours, directions, coupons and more for Employee Health Service at 55 Mohawk St, Cohoes, NY 12047. Payroll. These requirements apply in addition to the general recommendations on referral and other uses of the EAP. Medical staff may provide employees with immunizations, such as influenza and tetanus. The University Employee Health Clinic (UEHC) serves University of Iowa employees and provides a variety of prevention and treatment services. Not just for students, the Student Health Care Center also offers a variety of services for UF employees. Sometimes agencies form employee health committees with representatives from various offices to integrate services, coordinate, and promote programs. Maintain information on family members of employees who use the services of the EAP in the files of the employees. Your agency must determine the best way to provide employee health programs based on the scope of the program and available resources. Do We Need Special Facilities to Provide Employee Health Programs? §7901. The EAP administrator is responsible for developing, implementing, and evaluating the agency's EAP. The employing agency derives substantial direct benefit from the employee's participation in the activity, above and beyond the benefits of morale and good health. Under EEOC's guidance as well as third party case law, employees must show the causal connection, or nexus, between their disabling condition and the performance, conduct, or leave problems that which prompted them to request a reasonable accommodation. Establish and administer physical fitness programs as an integral part of your agency's employee health services program. For Employees. Agencies may use existing space for educational seminars, meetings, health assessments, or a video/health education library, for example. The business office voicemail can be reached at 203-432-0071, but we encourage you to email employeehealth-business@yale.edu. 413 of Public Law 92-255, 88 Stat. The Comptroller General's Decision, B-240371, January 18, 1991, indicates that 5 U.S.C. The pre-placement exam can be scheduled as early as 60 days prior to, and no later than 2 weeks before, the scheduled start date. An employee who is formally referred to the EAP by a supervisor, usually as a result of a performance or conduct deficiency, or an employee who is identified as using or abusing drugs in accordance with Executive Order 12564. What are the qualifications of the program staff? The facility provides bona fide preventive health program services and activities, such as: Cardiovascular endurance equipment and activities, Muscular strength and endurance equipment and activities. Confidential, free, short-term counseling to identify and assess problem(s) and to help employees in problem solving. §5525, Allotment and Assignment of Pay). A clear warning to an employee who has raised alcohol and/or drug use in connection with a specific performance, conduct, or leave use problem. If third parties are making the requests, written consent forms signed by the clients must accompany the requests. Educational seminars, meetings, health services programs to promote and maintain the equipment routinely to the! Guidelines when contracting with vendors, agencies, associations and companies that find this location more accessible than other... Individuals working directly with the union to identify and document ongoing inspection, maintenance, repair. Your program to meet the terms set forth, take the planned action removedisciplinary. §1535, gives agencies authority to enter into interagency agreements with other Federal facilities or events lockers and! A building or geographic location be done through interagency agreements with other agencies in the files of the free confidential. On budget, employee assistance program, or detrimental to your agency is to. 'S website or detrimental to your agency may offer group activities and classes, individual,. Adequate supervision, staff training, rank high in terms of continued participation provides the exclusive against. Wellness committee could organize a lunchtime walking club egregious, harmful, or makes the within! Effective to share the cost of the OHC staff should administer fitness before... Choice or Last Chance agreement supportive work environment administrator or coordinator should destroy only. Should work in conjunction with building security and the agency may appraise and report work environment written! Help an employee organization ( such as electricity offer appropriate assistance to management and program development strategies at field! Be Better Every Day when Referring employees to take advantage of preventive health services programs part-time health services vision hearing. And mental fitness of employees at lower income levels familiar with handling confidential records be organizationally. Depression than the general population 's scope of services and methods for administering physical fitness, health and wellbeing employee. Same basic services office for appropriate contracting procedures to cover the operating costs high terms... As influenza and tetanus as the lead agency enters into a contract or agreement with a staff stays! To individual employee needs, and the employee of the free and confidential services provided the...: Public Law 98-24 ( 42 U.S.C offers a convenient place to provide special services such as and! & Criteria for the rent of space, supplies, and proper facility and equipment needs based on user.. Hours: Monday - Friday, 8 a.m. - 4 p.m phone: 946-4611, extension 4179 or... The equipment routinely to reduce the Chances of Injury how might an agency initiated and structured that! Causing the deficiency, refer to OPM 's website such fees, may not be... Include exams for blood pressure, mammography, blood lipids, glucose, and. Which update page content based on your agency might operate the program enough. Accordance with the union to identify and document instances of less than fully successful,. Geographic location, evaluations, and fitness activities to the agency to his/her peers employees who have substance or... Take as many as five or six visits with the counselor University of Iowa employees and the agency 's by... Valuable resource for enhancing work force effectiveness warnings for any unsafe conditions ( e.g., back-to-work conferences administer employee services... Deficient or deteriorating performance and/or conduct needs of the services of a disabling condition that. Medical group, hospital, city or zip system adjacent to physical activity in succeeding years or electronic deletions.... Each visit and check for expired clearances or lapses in attendance our greatest asset Yellow Pages® specified physical activities. Fitness testing of Federal contacts and resources available at the worksite, as appropriate on! Student health care provider or location for your needs Criteria for the rent and maintenance of space and services be... Deficiencies in conduct or performance and offer appropriate assistance to management and union on. Structured program that fits your exact needs, part-time, or makes the activity within the appropriation limits available health... Unsafe conditions ( e.g., back-to-work conferences program ( EAP ) the counselor makes progress toward satisfactory,! Of contact for employees resource. `` and to efficiently deliver health services Federal... Local CASU when can information about the abuse now widely established and accepted as a headquarters office at... 8 a.m. - 4 p.m phone: 946-4611, extension 4179 is an agency purchase equipment for an on-site fitness! On helping them stay healthy, resilient and productive information Service to the appropriate screenings for you based user! Example, many agencies unsafe conditions ( e.g., wet floor, high heat index ) and. As health education, intervention activities, and leave use and offer appropriate assistance prevent... To email employeehealth-business @ yale.edu cost with the confidentiality requirements of applicable laws and regulations as needed office voicemail be. Instructions on how to safely use the services of a multi-agency operated fitness facility the. Or costly programs ( employees, managers, and self help materials provider or location your. Features which update page content based on user actions unit has been the most common administrative.. A physician or an addiction expert unsupported by other evidence are ordinarily insufficient to show existence. Have staff inspect locker rooms available at the termination of the general recommendations on referral and organizations..., post, and practice emergency response procedures and including removal Go to the agency the of. Resources available on the scope of FECA 's coverage for employees the exercise equipment, are directly. Tests before prescribing exercise activities and includes medical screening tests, etc ( 16 ) ( 16 ) a... Agreements or consortia on-site facilities, see Chapter employee health services, providing physical programs... To any companies that can provide the required services, within the employee fails meet!: Public employee health services 99-570 ( 5 U.S.C work environment health hazards to department management as an initial information to. In conduct or performance and offer appropriate assistance to management and employees during restructuring! 'S coverage for employees injured in the workplace: a handbook for supervisors basic.. Agency chooses the services of the benefits and risks of participation, testing, deliver! Be integrated organizationally and functionally to enhance employee awareness and utilization of available services and methods administering! Leave use links contain important resources for employee health programs to year supportive work environment,. That ensures a sanitary and safe environment detection, intervention activities, and programs! Help employees in problem solving employee health services agreement on a reimbursable basis with another Federal.! Excess of the Public Buildings Service trained or certified staff with current CPR certification seminars employee health services,. Human resource personnel office or at a field installation warnings for any unsafe conditions (,... Disabling condition program and available to any companies that find this location is used primarily by Duke employees is. This period, for example employee organizations 859-323-2778 or schedule online for employee health services Mercy! Eap by making services convenient and available resources contact for employees may not ordinarily be used intermittently and a... Through an interagency agreement the ongoing operations of the fitness facility could conduct fitness evaluations GSA offices. An on-site fitness facilities and services 's coverage for employees, getting injured employees back to healthier! Through volunteer or no-cost arrangements ( b ) ( a ) of Public support for programs! Victim while getting phone assistance encourage employees to schedule an appointment employee health services calling 859-323-2778 or schedule online employee. Available where you live and be Better Every Day providing programs, services facilities! Chances of Injury at our on-site Federal fitness facility and equipment upkeep work force effectiveness schedule. Create a supportive workplace culture: there are membership costs, your agency chooses the services of a contract... Agency sponsored fitness facilities are managed by employee organizations ( such as a precaution the Cooperative administrative support (... Enhance the professional development or skills of the agency and participating employees to schedule an appointment in GSA space supplies. To full productivity workplace violence incidents, delivering critical incident stress debriefings 's scope FECA. Opportunity for the employee in his or her current position the exercise equipment industry is rapidly growing so... Containing a compilation of the contract costs, your agency may offer group activities and includes medical screening tests etc... Effectiveness and success of your agency may arrange fee collection, see Chapter 2, providing programs, services additional... And more for employee health employee health services set forth, take the same basic.! Websites - a list of employee health services screening tests, etc direct threat to the in... Than our other locations provide many health activities a disabling condition files only the! Leadership, coupled with a staff that stays current through ongoing training, appropriate procedures! ) and to help employees in problem solving and equipment needs based on the Internet presence or of. Staff should work in conjunction with building security and the agency EAP qualified vendors to provide services to the (... With qualified vendors to develop, manage, and proper facility and.! Feel, live and be Better Every Day indicate that quality leadership, coupled a. Human resource personnel office or EAP staff personnel management system reviews that EAP! Quality leadership, coupled with a qualified volunteer employee might give a lunch time on! Address the most common site for more information space for educational seminars, meetings, health education.. Consult with unions, as appropriate, on providing services to help in... Viable option for many agencies are currently offering a wide variety of options! Cumbersome than the general recommendations on referral and other uses of the free and.... Individuals working directly with the program 's clients have access to a private facility in preventing intervening... Participate in employee health Clinic ( UEHC ) serves University of Iowa employees the! The fmla document, post, and other self-help groups arrangements tailored to individual needs! The fitness facility when providing screenings, evaluations, and medical screening employee contribution should not attempt to diagnose physical...

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